The Information Request List (IRL) is a list of documents required by a law firm to perform the necessary legal due diligence. If documents from this list are missing from the data room, the due diligence cannot be completed in full. Therefore, it is important to have a complete IRL so there are no gaps between what is required and what is available.
Below you can find a short video on how you can create your own Information Request List and how you can do your Gap Analysis.
Default Information Request List
If you have created a new data room and you just use the default settings Emma will create a default IRL for you. This IRL sets all the document types that are known to Emma as required.
Import Information Request List
On the Documents page (IRL view), open Manage IRL from the ⋯ button in the toolbar above the sidebar, then choose Import IRL from → Other Data Room. Select a data room in the dialog (shown below).
Removing a Document Type from the IRL
Select the document type you want to remove from scope — for example Joint Venture Agreement — then open Manage document type in the header and choose Mark as out of scope.
Adding a Document Type to the IRL
Select the document type you want to add to scope — for example Organizational Chart — then open Manage document type in the header and choose Mark as in scope.
Add a Custom Document Type to the IRL
Open Manage IRL (⋯ button in the sidebar toolbar), choose Document type under Create, and fill out the form below.
Just select the Area for your document type, give your document type a name and a description.
Here are a few simple rules to keep in mind to create a description so the AI can classify your document correctly:
Imagine that you are explaining it to a young inexperienced intern.
Define what the document type is about.
Describe what can typically be found inside the document.
Here is a simple example on how you can describe an Employment Agreement:
An employment agreement is a contract between an employee and a company which typically contains a description of the role of the employee, a starting date, a salary and clauses discussing IP transfer, confidentiality, non-compete and so on.
Document Properties
For each document type we also extract a number of properties from the documents so they can be viewed in the Matrix page.
If you want to add your own document properties, just click the Add property button and give your property a name and a description.
Similar to the document type description, here are a few simple guidelines to make it easy for the AI to recognize property and extract the right information from your document:
Imagine that you are explaining it to a young inexperienced intern.
Define what the property is about.
Describe in what clauses or in which part of the document the property can typically be found.
If you need additional help creating your Information Request List (IRL) or you encounter any other problem, don't hesitate to reach out to us through the chat bubble in the bottom right or to [email protected]